Situations Vacant

Helping us to help members – to give them with a wider range of activities and services

Want to Get Involved or Help Out?

This page contains details of volunteer posts within Cardiff U3A which are either currently vacant or will become so at the next Annual General Meeting.

Some posts are Officers as defined in the Constitution of the Cardiff U3A and the holder takes a place on the Executive Committee whilst others are posts the Committee has found to be useful additions to the formal Officer posts and may not necessarily be committee posts.

Treasurer

The Committee post of Treasurer is currently vacant.

Alison Firth is currently acting as Book Keeper: we need a volunteer to share in Alison’s activities and learn enough to be able to become Treasurer at the time that Alison needs to leave the Committee. The key elements are these:

  • Handling Cardiff u3a’s money: ensuring that actions and procedures are performed correctly (i.e. only for our charitable purposes) and that money is not wasted or used inappropriately. The main duties of: handling the income and expenditure, operating the bank account and ensuring that mandates are updated as signatories change, claiming Gift Aid on subscriptions. Should money from subscriptions be spent inappropriately our Charitable status would be at risk.

  • At the Committee: the Treasurer proposes the subscription fees, having presented a budget (something which is usually ‘on the go’ and updated as the year progresses), they also advise the Committee on financial viability of any plans / proposed strategies. The regular monthly report (standing item at Committee) allows for any issues or concerns to be flagged up as they arise.

  • Group finances: the aim is for Groups to breakeven. It has always been accepted that new groups and small groups may need a subsidy for a limited time. However, as face to face meetings restarted, some groups had lower attendances than expected and subsidies have been given. As we move to 2022, the aim to breakeven will be encouraged and may necessitate a rise in the attendance fee at group meetings, or a change of venue.

  • The formal Accounts: perhaps most feared by those unfamiliar with our ways is the preparation of the Annual Accounts. But with the use of the Beacon financial administration system, provided entries have been made for all transactions and the monthly bank reconciliations done, then the financial report is merely printed off – and all there is to do is a few tweaks (i.e. adding some categories together, and changing the font!).

What you do will include some reporting to the Committee monthly: overall, it will take up only a few hours each month.

Some knowledge and experience of similar activities will be useful.

Contact: if you are interested, please contact Alison directly at treasurer@cardiffu3a.org.uk

or any other Committee Member you may know (all contact details on the Website and in the Magazine at page 9)

or the Convenor of any of the Groups you belong to.

What next? As and when you are ready, we will invite you to attend a monthly Committee meeting.

Then you can, without obligation, observe what goes on and ask any questions you have. This way we will be able to see whether what’s involved suits both parties.

Where there’s agreement about joining, the respective Committee Member will become the volunteer’s personal supporter.

Volunteers Needed for the Committee's Communication Activities

We need volunteers to help deliver these services to Members:

· ensuring that communications within Cardiff U3A are effective and timely

· ensuring that members without email access are kept informed to the same extent as members with email access

· ensuring that externally facing media applications are up-to-date and relevant

The Communications Officer, Owen Parry, will lead you in your involvement in these activities:-

  • Administering the Beacon Administration System: being the first-line support for technical issues (including secure and appropriate access) and assisting members and convenors to use the system appropriately (e.g. the Member’s Portal, Membership renewal, demonstrations and training).

  • Editing the Website: being responsible for the Cardiff U3A website and providing support to members and convenors to place content on the site appropriately.

  • Maintaining our Social Media presence (Facebook and Twitter)

  • Paper Advocate: ensuring that materials provided to Cardiff U3A members in electronic format are also made available to members who cannot or choose not to use email or the Internet.

What you do will include some reporting to the Committee monthly: overall, it will take up only a few hours each month.

Some knowledge and experience of similar activities will be useful.

Contact: if you are interested, please contact Owen directly at beacon@cardiffu3a.org.uk

or any other Committee Member you may know (all contact details on the Website and in the Magazine at page 9)

the Convenor of any of the Groups you belong to.

What next? As and when you are ready, we will invite you to attend a monthly Committee meeting.

Then you can, without obligation, observe what goes on and ask any questions you have. This way we will be able to see whether what’s involved suits both parties.

Where there’s agreement about joining, the respective Committee Member will become the volunteer’s personal supporter.


Volunteers Needed for the Committee's Relationship with other u3as in South Wales

Our South Wales Network Representative currently is Tony Baines but, as he is also the Chair of the Executive Committee, we need a volunteer to be the Committee’s Network Representative: in particular, this will mean communicating with other u3a organisations on our behalf - as described at pages 21-23 in the 2022 Magazine. Support with this will be given by Tony.

There will be some attendance at periodic Meetings: our Executive Committee and the South Wales Network each meet once a Month. You will act between those Meetings to represent and report what each party is doing at the time - about activities with members and groups and, at times, about wider things like how we have dealt with responses during the Pandemic.

The communications you will be involved with will be in different forms: emailing and talking (Zoom, face-to-face and hybrid). The Network’s website is at https://u3asites.org.uk/walesu3a/page/10321.

What you do will include some reporting to the Committee monthly: overall, it will take up only a few hours each month.

Reasonable confidence with emailing, online searching and attending meetings will be useful.

Contact: if you are interested, please contact Tony directly at chair@cardiffu3a.org.uk or any other Committee Member you may know (all contact details on the Website and in the Magazine on page 9) or the Convenor of any of the Groups you belong to.


What next? As and when you are ready, we will invite you to attend a monthly Committee meeting.

Then you can, without obligation, observe what goes on and ask any questions you have. This way we will be able to see whether what’s involved suits both parties.

Where there’s agreement about joining, the respective Committee Member will become the volunteer’s personal supporter.